Virtual Administrative Assistant (APAC TEAM)

JOB DESCRIPTION

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department’s activities and goals.

MAJOR TASKS & RESPONSIBILITIES

• Maintain complex and detailed calendars, send calendar invites via Outlook
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and Travel & Expense (T&E) claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Produce high quality emails and messages to individuals at all levels of the organization
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in drafting and editing spreadsheets and taking care of presentations
• Work cooperatively with the administrative assistants’ team, in positive partnership to support each other smoothly
• Coordinate on ad hoc projects as requested
• Assist with various applications and system access requests

REQUIREMENTS

• Strong proficiency in Microsoft Office with focus on Excel and PowerPoint; familiarization in Outlook
• Extremely detailed and organized, produces accurate and consistent results
• Strong interpersonal, written, and oral communication skills
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Willing to work in the Alabang, Muntinlupa City area
• Work hours: APAC hours (Morning MNL) with hybrid work setup
• At least two years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above is a PLUS

Find out more about Civicom Pacific at www.civi.com and our Feathers Project at www.feathersproject.org.