Contract Administrator & Document Specialist | BPO, Night shift | Onsite

Full job description

We are seeking a detail-oriented Contract Administrator & Document Specialist to join our team. This role is the “bridge” between an awarded contract and active project operations. You will be responsible for the end-to-end administrative setup of new projects, ensuring all financial, legal, and operational data is accurately captured in our systems before work begins.

The ideal candidate is a highly organized professional who excels at data entry, document management, and cross-team communication.

Position Summary

The Contract Administrator & Document Specialist owns the front-end job setup and contract administration process. Starting from the receipt of an awarded contract, you will prepare the project’s digital environment, including system entry, billing schedules, and compliance folders, to ensure the project team is fully prepared for billing and collections.

Additional Details:

• Salary Range: PHP 30,000 – 35,000 Total package
• This role is an onsite role at our Alabang location
• Work schedule: Fixed Mondays to Fridays from 8 PM to 5 AM Manila Time

Key Responsibilities:

• Receive, review and update contract documents, bid sheets, internal job summary emails, and supporting information
• Create, maintain, and update jobs in ERP
• Set up Excel trackers for site records, billing schedules and other billing information
• Review and execute compliance guidelines for new projects
• Constant communication with onshore Billing & Contracts Team

Qualifications:

• Proven experience in US-based contract administration, project setup, or document control (construction industry experience preferred).
• Proven experience in US-based B2B billing and/or contracts.
• High proficiency in Microsoft Excel (managing formulas, links, and data imports) and OneDrive/SharePoint.
• Strong attention to detail with the ability to reconcile financial data accurately.
• Excellent organizational skills and the ability to manage multiple project setups simultaneously.

Where will you be working:

Civicom’s main office is located on the 7th floor of the Unioil building in Madrigal Business Park, Alabang, Muntinlupa City. Situated 10 minutes walking distance away from lifestyle centers such as Alabang Town Center and Molito’s park-like green space, we are also conveniently close to public transportation at the intersection of Daang Hari Avenue and Zapote Avenue.

If you’re the person we’ve been looking for, you can expect:

• To create and be part of something truly remarkable
• Full-time employment with the opportunity of regularization in as short as 3 months
• A competitive salary package based on your talent and experience
• A company-sponsored Health Maintenance coverage for your needs on Day 1
• Quarterly Performance Bonuses
• Perfect Attendance Bonus
• 10 accrued Sick Leave credits in a year, commutable to cash
• 10 Vacation Leave credits in a year, among others
• Promising career growth and learning opportunities
• The opportunity to collaborate with the other teams and business units in the company including our global business leaders
• Having a hand in our mission to uplift those who live in extreme poverty simply by being part of our team of Really Good People

About Civicom

Civicom has been a pioneer in the advances in telecommunication that changed the way companies do business globally, our solutions help overcome the barriers to time and location. For over 20 years, our collaborative tools have made it easier for new companies to compete with older incumbents, and large, complex companies by using technology to work smarter and streamline operations. From the beginning, we wanted not just to create a company, but to create something remarkable.

In Civicom, we pride ourselves as a company that would create value for others, a sense of purpose for its employees, and give 10% to charity and we seek to do it exceptionally well.

Pay: Php30,000.00 – Php35,000.00 per month

Benefits:

• Gym membership
• On-site parking
• Promotion to permanent employee

Ability to commute/relocate:

• Muntinlupa: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Handling US-Based Contracts: 1 year (Preferred)
• ERP systems: 1 year (Preferred)
• US-Based B2B Billing: 1 year (Preferred)
• Microsoft Excel: 1 year (Required)

Work Location: In person

Find out more about Civicom Pacific at www.civi.com and our Feathers Project at www.feathersproject.org.