Senior Accounts Payable Specialist

Job Description

The role
The Senior Accounts Payable Specialist will handle the day-to-day operations of the corporate accounts payable function. This includes reviewing, coding, and processing high-volume vendor invoices, reconciling statements, and executing weekly payment cycles. This role ensures financial accuracy and compliance with internal safety and purchasing guidelines.

Additional Details:

• Salary: PHP 40,000 package
• Work schedule: Monday-Friday 8/9pm – 5/6am Manila Time (may be adjusted based on business need)
• Work set-up: Onsite in Alabang, Muntinlupa (Madrigal Business Park)

Key Responsibilities:

• Invoice Management:
  • Receive, verify, and process invoices, purchase orders, and goods receipts.
  • Assign accurate General Ledger (GL) codes and cost centers to invoices.
  • Resolve purchase order discrepancies by communicating with field project managers and estimators.
• Payment Execution:
  • Schedule and prepare weekly disbursement batches via Automated Clearing House (ACH), wires, and checks.
  • Monitor payment schedules to take advantage of supplier cash discount opportunities.
  • Audit and process employee travel expense claims and corporate credit card statements.
• Vendor & Account Reconciliation:
  • Reconcile vendor monthly statements to identify missing invoices or outstanding credits.
  • Respond to internal and external vendor payment inquiries in a professional and prompt manner.
  • Onboard new vendors and maintain up-to-date documentation, including tax forms
• Reporting & Compliance:
  • Oversee month-end and year-end closing activities, including accounts payable accruals.
  • Maintain clean financial historical records through secure digital and physical filing systems.
  • Provide documentation to support internal or external financial audits.

Required Skills & Qualifications:

• Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2–4 years of experience specifically dedicated to corporate accounts payable or general bookkeeping.
• Experience in construction, logistics, or field services is a major plus, emphasizing high- volume data entries.
• Strong working knowledge of major Enterprise Resource Planning (ERP) or accounting software (e.g., QuickBooks Online, SAP, Oracle).
• Intermediate proficiency in Microsoft Excel (VLOOKUPs, pivot tables).
• High attention to detail, strong mathematical and analytical skills, and robust communication skills to handle cross-departmental coordination.
• Good English communication skills

Find out more about Civicom Pacific at www.civi.com and our Feathers Project at www.feathersproject.org.